This can create problems if that employee becomes unexpectedly unavailable. Important business services, supplier accounts or administrative systems may become difficult to access, potentially delaying essential work.

Businesses should maintain appropriate administrative access arrangements and ensure important account details are managed securely. Password managers can help authorised employees access shared credentials without passwords being written down or passed around insecurely.

It’s also important to avoid sharing individual user accounts, as employees should have their own login details wherever possible. This helps maintain accountability and makes it easier to manage access when someone leaves the business.