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How to Set Up a Newsletter in SharePoint

SharePoint is a powerful tool that allows businesses to create and manage newsletters within their intranet environment. With SharePoint, you can increase your collaboration, and automate mundane processes. One key feature of this powerful tool is the ability to create engaging newsletters that help keep employees informed. In this step-by-step guide, we will walk you through the process of creating newsletters with SharePoint, from setting up a newsletter site to designing and distributing content.

Setting up a Newsletter Site:

1. The first step in creating newsletters with SharePoint is to set up a dedicated site for your newsletter. Head over to SharePoint>Create Site>Communication Site.

sharepoint newsletter

2. Then, customise your newsletter with the different available templates. You can customise the layout and design to match your branding, including adding a header and footer, as well as customizing the colour scheme and fonts.

3. Invite your employees by going to Site access>Add site visitors.

Designing Your Newsletter Content:

Once your newsletter site is set up, it’s time to start designing your newsletter content. SharePoint provides a range of tools for creating and formatting content, including text editors, image galleries, and web parts. You can also add dynamic content such as news feeds, events calendars, and social media feeds to keep your newsletter up-to-date and engaging. Consider using SharePoint’s built-in templates or creating your own custom design to make your newsletter stand out.

Distributing Newsletters:

After you have designed your newsletter content, it’s time to distribute it to your intended audience. SharePoint offers several options for distributing newsletters, including sending them via email, publishing them to a dedicated page on your intranet site, or even creating a newsletter archive for easy access. You can also track engagement with your newsletters by using SharePoint’s analytics tools to monitor open rates, click-through rates, and other key metrics.

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