An AI policy should explain which AI tools employees are allowed to use and what they can be used for. It should also outline any tools that are prohibited or require approval before use.

Other areas to consider include:

• Whether confidential or personal information can be entered into AI tools
• How AI-generated content should be checked
• Who is responsible for reviewing AI outputs
• How AI use should be recorded
• What to do if an employee makes a mistake
• How AI tools should be kept secure and up to date