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How to Create Out-of-Office Reply in Outlook

Out-of-office replies in Outlook are particularly useful when you are on annual leave, attending a networking event, or simply out of the office for an extended period of time. By setting up an Out-of-office reply in Outlook, you can let your colleagues and clients know that you are unavailable and provide them with an alternative point of contact.

1. Open up Outlook and head to the “File” tab in the top left.

2. From there, select “Info”> Click on “Automatic Replies (Out of Office).”

Out-of-office reply in Outlook

3. Check the box next to “Send automatic replies.”

4. A new window will pop up where you can create your Out-of-Office message. There are two types of messages you can create. One that’ll send to your colleagues and those within your business (Inside My Organization) and one that’ll send to your clients, suppliers, and external companies (Outside My Organization). Make sure to choose the most appropriate one.

5. You can also set a start and end time for your automatic replies.

6. After you have customised your Out-of-Office message, click “OK” to save your changes.

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