The safest way to share files externally is through a secure, encrypted platform. Services such as Microsoft OneDrive, SharePoint, or a business-grade file transfer solution ensure that only authorised recipients can access shared data.

Avoid sending sensitive files as email attachments, as these can easily be intercepted or forwarded. Instead, share files via password-protected links with expiration dates.

At Edmondson’s, we recommend enabling access controls that restrict who can view, download, or edit shared files. You can also use audit logs to see who has accessed each document.

If you need to transfer very sensitive information, encryption should always be used to protect data both in transit and at rest.