Scammers rely on two things: human error and exposure. Often, it isn’t technical weaknesses but small lapses in attention or outdated habits that create risk. One of the most common issues is the use of business email addresses for personal use, newsletters, or websites. These addresses are easily scraped by bots and added to spam lists, making them more likely to receive scam messages.
Another vulnerability is using weak or repeated passwords across multiple platforms. Once a scammer gets one password, they often try it elsewhere to gain further access. Sharing login credentials, not logging out of accounts, or ignoring software updates can also contribute to the problem.
Scams succeed when people are busy, distracted, or under pressure. That’s why a calm, methodical approach and regular training are essential for protecting your business.
Top Tips to Stay Safe from Email Scams
There are practical steps you can take to protect yourself and your team from email-based threats. Here are a few simple but highly effective tips:
- Use unique, strong passwords for every system and account and consider using a password manager to keep track of them securely.
- Enable Multi Factor Authentication wherever possible. Even if a password is compromised, MFA can stop unauthorised access.
- Avoid using your primary work email to sign up for newsletters, forums, or online tools. Use an alias or a disposable address instead.
- Install and maintain reliable antivirus software on all devices used for business.
- Keep your systems updated. Software and operating system updates often include patches for known security flaws.
- Train your staff; Cyber awareness training helps everyone in the team understand what to look out for and how to react.
Creating a culture of awareness, where employees feel comfortable reporting suspicious emails without fear of blame, is one of the best ways to protect your business. It’s not just about having the right software, but having the right mindset.
Need Help With Scam Prevention and Cybersecurity?
If you’d like to learn more about scam email prevention or arrange cyber awareness training for your staff, Edmondson’s IT Services can help. We offer clear, jargon-free advice tailored to your business needs.