How to Backup Emails in Outlook

It is important to regularly backup your emails to prevent any data loss in case of unexpected incidents. Here is a step-by-step guide on how to backup emails in Outlook to ensure that your emails are securely backed up and easily accessible whenever you need them. There are several methods for backing up your emails.

Exporting Emails to a PST File

One of the most common ways to backup your emails is by exporting them to a PST file.

1. Click on the File tab at the top left in Outlook.
2. Click “Open & Export”> “Import/Export”.
3. An Import and Export Wizard will pop up. Click on the “Export to a file” option> Next.

4. Click the “Outlook Data File (.pst)” > Next.

5. Choose the email folder you want to back up> Click Next> Choose the location to save your .pst file> Click Finish.

AutoArchive feature

Another method to backup emails in Outlook is by using the AutoArchive feature. This feature allows you to automatically back up your older emails.

1. To enable AutoArchive, go to the “File” tab> “Options”> “Advanced”.
2. From there, you can set up the AutoArchive settings to ensure that your emails are regularly backed up according to your preferences.

Manual Backup

1. If you prefer a more manual approach to backing up your emails, you can simply drag and drop them into a folder on your computer or external storage device. This method allows you to select which emails you want to back up, making it easy to organise and access.
2. You can also use the “Save As” feature in Outlook to save individual emails as separate files, which can then be stored in a designated folder for safekeeping.